Manage Staff

Adding Staff

Staff are managed per roster. To add a staff member with dashboard access:

1. Open a roster and navigate to the Staff tab.
2. Click Add Staff.
3. Search for their Lineup Card account by name or email and select them.
4. Enter their role (e.g. Head Coach, Assistant Coach, Trainer).
5. Click Save.
6. Copy the team site link and send it to them.

Staff added without a linked account appear on the roster only — they will not see the team under Teams until they are linked to an account.

Preview the team site

Owners can open the internal team site from Teams in the sidebar or from the team-site control on a roster card on the Dashboard — including draft preview before publish. You do not need to add yourself as staff.

Add yourself as staff only if you want to appear on the team site Staff page. Turn off Show on team site if you want the staff record without listing your name publicly.

Show on team site

When adding or editing a staff member, the Show on team site toggle controls whether they appear on the team site Staff page (/roster/{subdomain}/staff).

• On (default): The person is listed on the public and member team site Staff pages, like a coach or trainer.
• Off: The person is hidden from the team site Staff pages but can still be linked to an account so the team appears under Teams for them. Use this for webmasters, team managers, or parent coordinators who help run the roster but should not appear alongside coaching staff.

Email and phone are shown on the internal team site (/teams/...) for staff and linked players. They are never shown on the public team site (/roster/...).

The roster-level Show staff setting still controls whether the Staff tab appears on the team site at all.

Sharing the team site

After you add staff or link a player to an account, copy the team site link (/roster/{subdomain}) and share it with them. When they log in, the roster appears under Teams.

The roster must be published before the public team site loads for visitors. Owners and staff can still open the internal team site from Teams to preview while it is in draft. Linked players can open it from Teams after the roster is published.

Staff Roles

The role field is free text — use whatever titles fit your organization. Common examples:

• Head Coach
• Assistant Coach
• Pitching Coach
• Athletic Trainer
• Team Manager
• Volunteer

Removing Staff

Open the staff member's record and click Remove. This only removes them from this roster — it does not affect any other roster.

Staff vs. Players

Staff and players are tracked separately within a roster. Staff members do not appear in lineups. Linked players appear under Teams the same way as staff when their account is connected to a roster player.